rental booking request form

We are excited to receive your request to book an event for the Church!

To help us schedule your event and provide you with information for support services, please complete and submit this form below to the Church office.

Rental agreements require approval from the RDLUC Board of Trustees. Please allow at least one month in advance of your requested date to ensure time for the approval process. Sample Rental Agreement.

Rental groups are required to provide their own insurance coverage (for specific requirements, please see page 2 of the sample rental agreement).

Your booking will be complete when you receive the rental agreement from the Church Office for you to sign.

  • Check the “Booking Calendar” on the RDLUC website for available dates, and choose the date for your event (and set-up if required). 
  • Rental Contact– please fill in the contact information for the key contact
  • Requested event dates – include setup time and takedown time so the complete timeslot is booked for your event.
  • Select all areas of the church where your event will take place.
  • Identify what furniture will be needed.
    • Your team will be responsible for setting up and taking down any additional furniture used for your event. The space should be returned to the “normal” setup.
  • Kitchen use
    • If either of the kitchens are requested for your rental, a Kitchen Supervisor must be booked.
  • If alcohol is to be served, a Liquor License and Certificate of Alcohol Liability Insurance ($5,000,000) must be purchased and submitted to the office no later than one week prior to the event. The “Serving of Alcoholic Beverages Policy” is also to be reviewed and signed by one of the Event Coordinator.
  • Do you need AV Team support? If so, one of our AV Techs must be booked. 

Any questions? Please contact the church office at office@reddeerlakeuc.com or phone 403- 256-3181

Main Contact *
Main Contact
Main Contact Phone Number *
Main Contact Phone Number
This allows us to make certain the space requested is the correct size.
Setup date *
Setup date
This is the time your set up team will need to arrive.
Event Date *
Event Date
If over multiple dates, enter the first date only and add the additional dates below in the message area.
Enter additional dates, if required
This time will be used for advertising your event on the church calendar
Take down date *
Take down date
State the time when you will be finished and leaving the building
Location Preference *
Enter all areas you would like to include with your booking
Furniture required
Tables and chairs can be reserved for your event. Select what you require and specify numbers below. The event committee is responsible for set up and take down of any additional tables or chairs.
Enter the specific number of tables and/or chairs below. eg. A -4, B -3, C - 1, D - 3, E - 40.
If you are preparing food for this event, a certified Kitchen Assistant is required. The church office will help you make arrangements with one of the Kitchen Assistants on file. Beverages containing alcohol are permitted to be served at RDLUC with restrictions - Serving of Alcoholic Beverages Policy 2010. A liquor license and event insurance must be arranged by the organizing committee.
Food preparation requirements
Specify the kitchen equipment to be used for your event.
Additional support
For events with more than 20 people in attendance will require Custodial assistance for cleanup. Sound technicians are booked with the following fees: $50 for 1-4 hours, $100 for 4-8 hours. For events with a large number of attendees, parking monitors can be booked.
Please provide any additional information to explain your organizaition or event